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Apartment handover protocol (Übergabeprotokoll)

The single most important proof of the apartment's condition at key handover: defects, meter readings, keys. Without it, a deposit dispute is nearly lost. Fill in and sign together at the handover.

Legal basis: Übliche Praxis; Beweissicherung für Kautionsansprüche (§ 551 BGB)

📎 View a filled-in sample (Muster PDF)

Fill in all fields in German (Latin script, exactly as in your passport). The document will be presented to a German authority or landlord.

Parties and apartment

Occasion *

Move-in Move-out

Apartment address *

Tenant(s) *

Landlord / representative *

Handover date *

Condition and defects

Defects per room — one per line (room: what exactly). None? Write "keine Mängel" *

Example: "Living room: ~20 cm scratch in parquet by the window". Photograph everything with a date!

Meters and keys

Electricity: meter no. and reading *

Water (hot/cold): no. and reading

Gas/heating: no. and reading

Keys handed over (type and count) *

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